Manage more doors without hiring more people.
Every property manager hits the same wall: you can't grow your portfolio without growing your team, and hiring is expensive. AI operations removes the ceiling by automating the communication, coordination, and paperwork that eats 60% of your day.
80%
fewer routine tenant emails handled manually
< 2 hrs
average maintenance dispatch time
45 days
average vacancy reduced to under 20
Property management is 90% communication — and it's drowning you
Without AI operations
- ✗100+ tenant emails a week — half asking questions answered in the lease they didn't read
- ✗Maintenance request submitted via text, email, phone call, and a note taped to the office door — all for the same leaky faucet
- ✗Lease expires in 30 days — you find out when the tenant asks about moving out
- ✗Chasing late rent with awkward phone calls and paper notices that cost $3 each to mail
- ✗Calling three plumbers to find one available for an emergency at 11 PM on a Saturday
- ✗Vacant unit sitting empty for 6 weeks because the listing went stale and you forgot to refresh it
With AI operations
- ✓Common inquiries auto-answered instantly with lease-specific details — parking, pet policy, move-out dates
- ✓One intake system, automatic ticket creation, priority routing to the right vendor, and status updates to the tenant
- ✓Renewal outreach starts 90 days before expiry with personalized offers based on market rate and tenant history
- ✓Automated rent reminders at 3 days before, day-of, 3 days late, and 7 days late — escalating professionally
- ✓Vendor availability checked automatically — emergency dispatched to the first confirmed responder
- ✓Vacancy marketing automated across platforms with refreshed listings, lead follow-up, and showing scheduling
From reactive to proactive — in one week
Audit your workflows
We map your tenant communication, maintenance process, lease cycle, and vendor relationships. Every bottleneck gets identified.
Connect your systems
AppFolio, Buildium, RentManager, your email, your phone system — we integrate with what you already use.
AI takes the load
Tenant inquiries answered automatically. Maintenance routed instantly. Lease renewals triggered on schedule. Rent reminders sent.
You grow your portfolio
With admin handled, you focus on acquisitions, owner relationships, and the work that actually grows your business.
Built for the realities of property management
Tenant inquiry auto-response
AI answers common questions using your actual lease terms, building rules, and policies. Tenants get instant answers. You get fewer emails.
Maintenance ticket routing
Requests categorized by urgency and type, routed to the right vendor, with automatic tenant status updates through resolution.
Lease renewal automation
90-day renewal campaigns with personalized offers. Market-rate adjustments suggested. Counter-offers tracked. No leases slip through.
Rent collection sequences
Friendly reminders before due date, professional follow-ups after. Late fees applied automatically. Payment plan offers for qualifying tenants.
Vendor dispatch & coordination
Match maintenance requests to qualified, available vendors. Track response times, completion rates, and costs per vendor.
Vacancy marketing automation
New vacancy triggers listing creation across platforms, lead capture, automated showing scheduling, and application follow-up.
Move-in/move-out workflows
Inspection checklists, key handoff tracking, deposit calculations, and welcome packets — all triggered automatically by lease dates.
Owner reporting
Monthly owner statements compiled automatically from rent collected, maintenance costs, and vacancy status. Professional, on-time, every month.
Document management
Leases, inspection reports, vendor contracts, and insurance certificates organized, searchable, and with automatic expiry tracking.
AI operations for businesses like yours
See AI operations for property management
Tell us about your portfolio, your biggest headaches, and what's keeping you from taking on more doors. We'll show you exactly how to automate it.