Fill every chair. Follow up with every patient. Automatically.
Your clinical skills aren't the bottleneck — your front desk operations are. When scheduling takes 3 hours a day, no-shows cost you $200/hour, and 600 patients are overdue for recall, you don't need more staff. You need AI operations.
< 5%
no-show rate (down from 15%)
85%
of scheduling handled without staff
3x
more recall patients rebooked
Empty chairs and missed follow-ups are costing you more than you think
Without AI operations
- ✗Front desk spending 3 hours a day on the phone booking, confirming, and rescheduling appointments
- ✗15% no-show rate costing your practice $200+ per empty chair per hour
- ✗Patient arrives for a crown prep and you discover their insurance lapsed — procedure delayed, revenue lost
- ✗Post-operative follow-up falls through the cracks — patient develops a complication they could have reported earlier
- ✗600 patients overdue for their 6-month cleaning and nobody has time to call them all
- ✗New patient paperwork filled out on a clipboard in the waiting room — then someone types it all into the system
With AI operations
- ✓Online self-scheduling with automatic confirmations — patients book themselves, front desk handles in-person care
- ✓Multi-touch reminders (text, email, phone) at 7 days, 2 days, and 2 hours — no-show rate drops below 5%
- ✓Insurance eligibility verified automatically 48 hours before the appointment — issues flagged before the patient arrives
- ✓Automated post-procedure check-ins at 24 hours, 3 days, and 1 week — patient concerns flagged to the provider immediately
- ✓Recall campaigns run automatically — overdue patients get personalized outreach until they book or opt out
- ✓Digital intake forms completed before arrival — data flows directly into your practice management system
From phone-heavy to patient-focused
Audit your front desk
Scheduling process, reminder system, recall workflow, intake forms. We find every bottleneck and manual step.
Connect your PMS
Dentrix, Eaglesoft, Open Dental, Jane App, or your EMR — we integrate with your practice management system.
AI runs the operations
Scheduling, reminders, follow-ups, recall, and intake — handled automatically. Front desk freed for patient care.
Chairs stay full
No-shows drop. Recall patients come back. New patients onboard smoothly. Revenue per chair goes up.
Built for the pace of a busy clinic
Smart appointment scheduling
Patients self-schedule based on real-time availability, provider preferences, and procedure duration. Complex appointments routed to the front desk.
Multi-touch reminders
Text, email, and phone reminders timed perfectly. Patients confirm or reschedule with one tap. Waitlist patients auto-offered openings.
No-show follow-up
Missed appointment? Automated outreach within the hour to reschedule. Chronic no-shows flagged for the practice manager.
Insurance pre-verification
Eligibility checked 48 hours before the appointment. Coverage details pulled. Issues flagged so your team can resolve before the visit.
Post-visit follow-up
Procedure-specific check-ins sent automatically. Patient reports pain or issues? Provider notified instantly. Everything documented.
Recall & recare campaigns
Overdue patients identified and contacted automatically. Personalized based on last visit, treatment plan, and communication preference.
Digital patient intake
Forms sent before the appointment, completed on the patient's phone, and imported into your PMS. No clipboards, no data entry.
Review generation
Happy patients prompted to leave a Google review right after their visit. Negative feedback routed to your office manager privately.
Waitlist management
Cancellation happens? Next patient on the waitlist automatically notified and offered the slot. Chairs stay full.
AI operations for businesses like yours
See AI operations for your clinic
Tell us about your practice — specialty, patient volume, and what's keeping your front desk on the phone all day. We'll show you how to fix it.